What to do in the event of…..A major fire
Call the Fire Service
Not as daft as it sounds. Don’t leave it to others to call them. The Fire Service would prefer 3 calls about the same incident rather than none. Also don’t rely on your alarm triggering the services of the Fire Service as most Fire Services now require visual confirmation of a fire before attending. It is also possible that your system may have been damaged in the fire and therefore not working properly
Contact your Business Continuity team
Make sure that you have a copy of your Business Continuity Plan off site. Within your business continuity plan you will already have decided on who to call in the event of an emergency and have up to date telephone numbers for you to contact these people “out of hours”.
Telephone your broker and insurers
You should have a 24 hour emergency contact number for your brokers and/or insurers so that they can instruct Adjusters to attend the site as soon as possible. Call them as soon as practically possible so that they can make arrangements to visit the site.
Download your asset register
You should have an up to date list of all your equipment, stock etc. It is far easier to maintain such a list than trying to remember what you had in the aftermath of a fire. It is also useful nowadays to take a number of photographs, or even better a recording, of your premises and update this every 6 months or so to act as a reference document
Inform your suppliers/customers
Don’t let your suppliers and customers find out through the media. Get in touch with suppliers to halt imminent deliveries of materials to your site and contact your customers to let them know what has happened and let them know what you propose to do about their orders.
Inform your employees
Your employees may find out about the incident via social media but get in contact with them as soon as possible to let them know whether you want them to stay at home or come in to assist with the clear up when it is safe to do so.
Business Continuity Meeting
In the first few days after the flood, and depending on its severity, you will need to decide who is to look for alternative premises, who will arrange for your orders to be sub-contracted, if possible and who, within your team, will liaise with the insurers to provide them with the information and documentation they require to progress the claim. Together with the people you have identified under your BCP as being essential to getting the company “back on its feet”, arrange a meeting to discuss implementing your plan.
Other matters to consider
It is not always possible to gain immediate access to your premises after a fire. The Police may consider it a crime scene and will not allow access until their forensic people have completed their investigations. The building may be unsafe for access to be allowed or if asbestos is discovered then the whole site will be cordoned off pending its clearance.
If finances are stretched after a fire and immediate payments are necessary (for additional security, making the site safe, removal of debris etc) then speak with your broker as an interim payment can be requested from the insurers pending the full settlement of the claim.
As always you can get in touch with your usual contact @ BHIB or contact us using the form below to learn more: –