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World Backup Day 2021 – top tips for backing up your data

Wednesday 31st March 2021 is World Backup Day, the day of the year we’re all reminded how important it is to back up our data.

For those not familiar with the terminology, a ‘backup’ is a second copy of your important files – which could be business documents and emails or personal files such as family photos and home videos.

Instead of storing all of your important digital files in one place (like your computer), you keep another ‘backup’ copy of everything somewhere safe. If something should happen, such as losing your computer or falling victim to a cyberattack, you still have all your important files saved elsewhere.

For businesses, having a backup can help you avoid the disruption caused by a cyberattack and leave you less susceptible to ransomware attacks.

Our cyber risk specialist Andy Hall says: “We have seen a huge increase in cybercrime over the last few years which has recently overtaken physical crime. Cyber-attacks such as ransomware are extremely harmful and the costs to rectify the damage can be very expensive.”   

“Backing up your data is an important part of the cyber risk management process and a good backup regime will determine how quickly you can restore your systems in the event of an attack”.  

“Cyber Insurance is a cost-effective way to meet the financial losses associated with cyber risks and provide your business with immediate incident response services to help reduce the damage.”

To learn more about Cyber Insurance in more detail, get in touch with Andy Hall (Tel: 0116 2819152 or your usual BHIB contact.

Watch the video below to find out more about World Backup Day:


Top tips for backing up your data

When backing up your business data, think about how much you rely on business-critical data such as customer information, quotes, orders and payment details – then think about the impact on your business if you were unable to access any of this data.

Regardless of their size, all businesses should take regular backups of their important data. By doing so you can ensure your business can still function following an accident such as a fire, flood, physical damage, or theft. Also, if you have regular backups that can be quickly recovered you are not as susceptible to ransomware attacks.

Below we outline the key considerations to make when backing up your data:


Identify what data needs to be backed up

The first step is to identify what constitutes ‘essential data’ for you and your business – which is any data that is critical for your business to function as normal. This typically includes documents, emails, contact details and calendar information.


Keep your backup separate from your computer

How you backup is your choice – you could opt for an external hard drive, a cloud storage solution, a USB stick or a separate computer – the key is to restrict access to data backups so that they are:

  • Not accessible by staff
  • Are not permanently connected (physically or over a local network) to the computer or device that stores the original copy of the file

Ransomware and other malware can often move automatically to any storage device that is attached to the infected device, which means that any backup would also be compromised. For even more resilience, you should ideally store your backups in a different location so that fire or theft won’t result in you losing both copies of the data.


Consider using the cloud

Cloud storage – where a third-party service provider stores your data on their servers – means your data is physically separate from your location. Service providers can supply your business or organisation with data storage and web services without the need to invest in any additional hardware upfront, with most offering a limited amount of storage space for free.


Make backing up part of your everyday business operations

Although backing up your data isn’t the most interesting thing to do, the key is to do it regularly so that you don’t lose any recent important data. If you only back up once a month, for instance, then you run the risk of losing up to a month’s worth of data if something should happen.

The majority of network or cloud storage solutions allow you to backup your data automatically i.e. when new files are added to specified folders. This not only saves time but also makes sure you have the latest versions of your files if you need them.


Find out more about Cyber Insurance

Protect your digital assets, money and reputation with Cyber insurance from BHIB Insurance Brokers.

BHIB are offering a unique added value service and have recently appointed Andy Hall as our dedicated Cyber Risk Specialist and are proud to have a high level of expertise in-house.

Andy has worked extensively with our clients and IT teams to help manage and transfer Cyber risks against incidents such as online/email fraud, ransomware, denial of service attacks and data loss.

To find out more about how our FREE cyber risk management advice can help support your business, visit: Cyber Insurance from BHIB